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Useful Microsoft Office 2000 Shortcut Keys

ProductActivityShortcut Keys
  
Access 2000CopyCTRL+C
Access 2000Display the database windowF11
Access 2000Find and replaceCTRL+F
Access 2000Insert a carriage return in a memo or text fieldCTRL+ENTER
Access 2000Insert the current timeCTRL+:
Access 2000Insert the data from the same field in the previous recordCTRL+'
Access 2000Insert today's dateCTRL+;
Access 2000Open a new databaseCTRL+N
Access 2000Open an existing databaseCTRL+O
Access 2000PasteCTRL+V
Access 2000PrintCTRL+P
Access 2000SaveCTRL+S
Access 2000Switch between the Visual Basic Editor and the previous active windowALT+F11
Access 2000UndoCTRL+Z
Access 2000Undo the changes you have made to the current fieldESC
Access 2000Undo the changes you have made to the current recordESC ESC (press ESC twice)
Excel 2000Alternate between displaying cell values and displaying cell formulasCTRL+` (single left quotation mark)
Excel 2000Calculate all sheets in all open workbooksF9
Excel 2000Calculate the active worksheetSHIFT+F9
Excel 2000CopyCTRL+C
Excel 2000Create a chart that uses the current rangeF11 or ALT+F1
Excel 2000Display the Format Cells dialog boxCTRL+1
Excel 2000Display the Go To dialog boxF5
Excel 2000Fill the selected cell range with the current entryCTRL+ENTER
Excel 2000Insert the current timeCTRL+:
Excel 2000Insert today's dateCTRL+;
Excel 2000Move to the beginning of the worksheetCTRL+HOME
Excel 2000Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottommost used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1CTRL+END
Excel 2000OpenCTRL+O
Excel 2000PasteCTRL+V
Excel 2000Paste a function into a formulaSHIFT+F3
Excel 2000PrintCTRL+P
Excel 2000SaveCTRL+S
Excel 2000Select all (when you are not entering or editing a formula)CTRL+A
Excel 2000Select the current columnCTRL+SPACEBAR
Excel 2000Select the current rowSHIFT+SPACEBAR
Excel 2000UndoCTRL+Z
Excel 2000When you enter a formula, display the Formula Palette after you type a function nameCTRL+A
FrontPage 2000BoldCTRL+B
FrontPage 2000CopyCTRL+C
FrontPage 2000Create a hyperlinkCTRL+K
FrontPage 2000Create a new pageCTRL+N
FrontPage 2000Create an AutoThumbnail of the selected pictureCTRL+T
FrontPage 2000Display HTML tagsCTRL+/
FrontPage 2000Display the Microsoft Script EditorSHIFT+ALT+F11
FrontPage 2000ItalicCTRL+I
FrontPage 2000OpenCTRL+O
FrontPage 2000PasteCTRL+V
FrontPage 2000Preview a page in a Web browserCTRL+SHIFT+B
FrontPage 2000PrintCTRL+P
FrontPage 2000SaveCTRL+S
FrontPage 2000UnderlineCTRL+U
FrontPage 2000UndoCTRL+Z
Outlook 2000Check for new mailF5 or CTRL+M
Outlook 2000CopyCTRL+C
Outlook 2000Delete a wordCTRL+BACKSPACE
Outlook 2000Delete an e-mail message, contact, calendar item, or taskCTRL+D
Outlook 2000Make the Find a Contact box activeF11
Outlook 2000Mark an e-mail message as readCTRL+Q
Outlook 2000Open a contactCTRL+SHIFT+C
Outlook 2000Open a meeting requestCTRL+SHIFT+Q
Outlook 2000Open a taskCTRL+SHIFT+K
Outlook 2000Open an appointmentCTRL+SHIFT+A
Outlook 2000Open an e-mail messageCTRL+SHIFT+M
Outlook 2000Open the address bookCTRL+SHIFT+B
Outlook 2000Open the Advanced Find dialog boxCTRL+SHIFT+F
Outlook 2000PasteCTRL+V
Outlook 2000PrintCTRL+P
Outlook 2000Select allCTRL+A
Outlook 2000Switch to InboxCTRL+SHIFT+I
Outlook 2000Switch to OutboxCTRL+SHIFT+O
Outlook 2000UndoCTRL+Z
PhotoDraw 2000Add text to a pictureCTRL+T
PhotoDraw 2000CopyCTRL+C
PhotoDraw 2000Display a shortcut menu that shows a list of commands relevant to the selected objectSHIFT+F10
PhotoDraw 2000Duplicate a selected objectCTRL+D
PhotoDraw 2000Group two or more selected objectsCTRL+G
PhotoDraw 2000Hide the selection box and resize handles of a selected objectSPACEBAR 
PhotoDraw 2000Move a selected object backward in the pictureCTRL+DOWN ARROW
PhotoDraw 2000Move a selected object forward in the pictureCTRL+UP ARROW
PhotoDraw 2000Nudge the object that is selected on the workspace one unit to the right or leftRIGHT ARROW or LEFT ARROW
PhotoDraw 2000Nudge the object that is selected on the workspace one unit up or downUP ARROW or DOWN ARROW
PhotoDraw 2000OpenCTRL+O
PhotoDraw 2000PasteCTRL+V
PhotoDraw 2000PrintCTRL+P
PhotoDraw 2000SaveCTRL+S
PhotoDraw 2000Select allCTRL+A
PhotoDraw 2000Show or hide the Picture ListF3
PhotoDraw 2000Show or hide a workpaneF2
PhotoDraw 2000UndoCTRL+Z
PhotoDraw 2000Ungroup objectsCTRL+U
PhotoDraw 2000Zoom to backgroundF11
PowerPoint 2000Apply subscript formattingCTRL+EQUAL SIGN (=)
PowerPoint 2000Apply superscript formattingCTRL+PLUS SIGN (+)
PowerPoint 2000BoldCTRL+B
PowerPoint 2000CapitalizeSHIFT+F3
PowerPoint 2000CopyCTRL+C
PowerPoint 2000Delete a wordCTRL+BACKSPACE
PowerPoint 2000Demote a paragraphALT+SHIFT+RIGHT ARROW
PowerPoint 2000FindCTRL+F
PowerPoint 2000Insert a hyperlinkCTRL+K
PowerPoint 2000Insert a new slideCTRL+M
PowerPoint 2000ItalicizeCTRL+I
PowerPoint 2000Make a duplicate of the current slideCTRL+D
PowerPoint 2000OpenCTRL+O
PowerPoint 2000Open the Font dialog boxCTRL+T
PowerPoint 2000PasteCTRL+V
PowerPoint 2000PrintCTRL+P
PowerPoint 2000Promote a paragraphALT+SHIFT+LEFT ARROW
PowerPoint 2000Repeat your last actionF4 or CTRL+Y
PowerPoint 2000SaveCTRL+S
PowerPoint 2000Select allCTRL+A
PowerPoint 2000Start a slide showF5
PowerPoint 2000Switch to the next pane (clockwise)F6
PowerPoint 2000Switch to the previous pane (counterclockwise)SHIFT+F6
PowerPoint 2000UndoCTRL+Z
PowerPoint 2000View guidesCTRL+G
Publisher 2000Add a page after the current pageCTRL+SHIFT+N
Publisher 2000Begin a new paragraphENTER
Publisher 2000Check spellingF7
Publisher 2000CopyCTRL+C
Publisher 2000Copy formattingCTRL+SHIFT+C
Publisher 2000Create a new publicationCTRL+N
Publisher 2000End one line and begin another without starting a new paragraphSHIFT+ENTER
Publisher 2000Go to page...F5
Publisher 2000Insert a hyperlink for the selected object on a Web pageCTRL+K
Publisher 2000Make transparent or opaque CTRL+T
Publisher 2000Move between the background and the foreground pageCTRL+M
Publisher 2000Move between the current page view and actual size viewF9
Publisher 2000Nudge downALT+DOWN ARROW
Publisher 2000Nudge to the left ALT+LEFT ARROW
Publisher 2000Nudge to the rightALT+RIGHT ARROW
Publisher 2000Nudge upALT+UP ARROW
Publisher 2000Open an existing publicationCTRL+O
Publisher 2000PasteCTRL+V
Publisher 2000Paste formattingCTRL+SHIFT+V
Publisher 2000Print part or all of a publicationCTRL+P
Publisher 2000Return character formatting to the current text styleCTRL+SPACEBAR
Publisher 2000Save changes to a publicationCTRL+S
Publisher 2000Select all text in a text frame, the entire story in connected text frames, or all text in a table cellCTRL+A
Publisher 2000UndoCTRL+Z
Word 2000BoldCTRL+B
Word 2000Change caseSHIFT+F3
Word 2000CopyCTRL+C
Word 2000Delete a wordCTRL+BACKSPACE
Word 2000Find and replaceCTRL+F
Word 2000Go to page, section, line, etc.CTRL+G
Word 2000Go to the beginning of the documentCTRL+HOME
Word 2000Go to the end of the documentCTRL+END
Word 2000Insert a hyperlinkCTRL+K
Word 2000ItalicizeCTRL+I
Word 2000OpenCTRL+O
Word 2000Open the thesaurusSHIFT+F7
Word 2000PasteCTRL+V
Word 2000PrintCTRL+P
Word 2000Repeat your last actionF4 or CTRL+Y
Word 2000SaveCTRL+S
Word 2000Select allCTRL+A
Word 2000Select to the beginning of the documentCTRL+SHIFT+HOME
Word 2000Select to the end of the documentCTRL+SHIFT+END
Word 2000UndoCTRL+Z

 


Microsoft Word Function Key Combinations


Which function key combinations do you want to use?

Function key

SHIFT+Function key

CTRL+Function key

CTRL+SHIFT+Function key

ALT+Function key

ALT+SHIFT+Function key

CTRL+ALT+Function key

 

Function key

PressTo
F1Get online Help or the Office Assistant
F2Move text or graphics
F3Insert an AutoText entry (after Word displays the entry)
F4Repeat the last action
F5Choose the Go To command (Edit menu)
F6Go to next pane or frame
F7Choose the Spelling command (Tools menu)
F8Extend a selection
F9Update selected fields
F10Activate the menu bar
F11Go to the next field
F12Choose the Save As command (File menu)

 

SHIFT+Function key

PressTo
SHIFT+F1Start context-sensitive Help or reveal formatting
SHIFT+F2Copy text
SHIFT+F3Change the case of letters
SHIFT+F4Repeat a Find or Go To action
SHIFT+F5Move to a previous revision
SHIFT+F6Go to the previous pane or frame
SHIFT+F7Choose the Thesaurus command (Tools menu, Language submenu)
SHIFT+F8Shrink a selection
SHIFT+F9Switch between a field code and its result
SHIFT+F10Display a shortcut menu
SHIFT+F11Go to the previous field
SHIFT+F12Choose the Save command (File menu)

 

CTRL+Function key

PressTo
CTRL+F2Choose the Print Preview command (File menu)
CTRL+F3Cut to the Spike
CTRL+F4Close the window
CTRL+F5Restore the document window size
CTRL+F6Go to the next window
CTRL+F7Choose the Move command (Control menu)
CTRL+F8Choose the Size command (document Control menu)
CTRL+F9Insert an empty field
CTRL+F10Maximize the document window
CTRL+F11Lock a field
CTRL+F12Choose the Open command (File menu)

 

CTRL+SHIFT+Function key

PressTo
CTRL+SHIFT+F3Insert the contents of the Spike
CTRL+SHIFT+F5Edit a bookmark
CTRL+SHIFT+F6Go to the previous window
CTRL+SHIFT+F7Update linked information in a Word source document
CTRL+SHIFT+F8Extend a selection or block (then press an arrow key)
CTRL+SHIFT+F9Unlink a field
CTRL+SHIFT+F10Activate the ruler
CTRL+SHIFT+F11Unlock a field
CTRL+SHIFT+F12Choose the Print command (File menu)

 

ALT+Function key

PressTo
ALT+F1Go to the next field
ALT+F3Create an AutoText entry
ALT+F4Quit Word
ALT+F5Restore the program window size
ALT+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
ALT+F8Run a macro
ALT+F9Switch between all field codes and their results
ALT+F10Maximize the program window
ALT+F11Display Microsoft Visual Basic code

 

ALT+SHIFT+Function key

PressTo
ALT+SHIFT+F1Go to the previous field
ALT+SHIFT+F2Choose the Save command
(File menu)
ALT+SHIFT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
ALT+SHIFT+F11Display Microsoft Visual Studio code

 

CTRL+ALT+Function key

PressTo
CTRL+ALT+F1Display Microsoft System Information
CTRL+ALT+F2Open command
(File menu)